How to use the Payroll Calculator
- Add each employee with + Add Employee and enter their monthly salary.
- Record any cash advances paid during the month in the advance column. The tool deducts them automatically so the net figure is what you actually hand over.
- Give the document a title and month, then use Download Payroll PDF to save a clean copy for your records or your accountant.
When to use it
This is built for small teams, typically a shop, a workshop, a café or a crew of a few tradespeople, where payroll is a monthly list rather than a full HR system. If you currently keep salaries and advances in a notebook or a spreadsheet that keeps breaking, this gives you the same list with the arithmetic done for you and a PDF at the end of the month.
How the table works
Each row is one employee for one month: a name, the agreed monthly salary and the total of any advances paid out during the month. Net pay for the row is salary − advances; the grand total at the bottom is the sum of the net column, which is the cash you need on payday. Rows are saved in this browser as you type, and the PDF reproduces the table with the title and month you give it.
Worked example
A workshop with three staff: Ayşe on 42,000, Mehmet on 38,000 and a part-timer, Deniz, on 18,000. Mehmet took a 5,000 advance on the 12th. The net column reads 42,000, 33,000 and 18,000, and the grand total is 93,000, which is the amount to draw for payday, not the 98,000 in the salary column. The PDF, with the month in its title, is the record that Mehmet's 5,000 was already paid, which is exactly the kind of thing that gets disputed two months later when nobody wrote it down.
Common mistakes
- Entering net salaries in a country where you owe deductions. The table subtracts advances only. Income tax, social security and any other statutory deductions are not calculated; if your figures are gross, the net column is not what the employee receives.
- Recording an advance in the wrong month. An advance paid on the 30th against next month's salary belongs in next month's row.
- Reusing last month's table without clearing the advances. Salaries carry over usefully; advances do not.
- Relying on the browser as the archive. Local storage is cleared when the browser data is cleared. Download the PDF every month.
When this tool is the wrong one
It is a payment list, not a payroll system. Anything involving statutory deductions, payslips that meet a legal format, or hourly staff with overtime is beyond it: for hours and overtime use the Timesheet & Hourly Wage Calculator, and for legally compliant payslips use the software or the accountant your jurisdiction expects. For planning who works which days, the Shift Planner.
Good to know
Everything you type stays in your browser's local storage on this device, so your list is still there next month. It does not calculate statutory deductions, income tax or social security for any specific country; use the figures it produces as the gross-to-net-of-advances view and apply your local rules on top.